Roles of Directors
Sacha - Commodore:
MD/Chair of the Board, providing guidance to the Board to ensure balance and objective decision making; and ensuring that the best interests of the Club and it's members are served.
Lead Director on Strategic Planning, Legal & Human Resources matters, Overseeing on the water activities with the assistance of the Sailing Manager; and overall responsibility for the Sailing Budget. Overall responsibility for bar pricing and Bar Budget.
First liaison point for outside parties on strategic issues and representative of the Club on Harbour Liaison Panel.
Ian - Vice-Commodore:
Supporting the Commodore. Acting as Membership Secretary and responsible for the administration side of compound storage; and liaising with the Facilities Director, ensuring all storage protocols relating to the identification and management of equipment are followed in accordance with the Club's policies..
Responsible for the technical operation of the Club's existing IT and Till systems, including Wi-Fi. Updating, and promotion/advertising/marketing of the Club Social and Sailing Events Calendar.
First point of contact for all enquiries submitted via SCM.
Secretary to the Board - First point of contact for all enquiries submitted via email. Preparation and issuing of Notices, Preparation of Agendas and Minutes of all Board meetings; maintaining records Club records and ensuring general adherence to and compliance with the Clubs legal obligations and duties as an incorporated body, under the Companies' Act and other relevant legislation.
Treasurer overall responsibility for the Club's finances including taxation, banking treasury management and budget co-ordination (with the assistance of the Finance Assistant, and the book-keeper); ensuring financial probity and ensuring best value for the Club's members. Providing the Board with quarterly reports/analysis of the Club's accounts; and reporting to the members at the AGM. Liaising with Marsland Nash Accountants.
Mark Facilities Director:
Responsible for the management/maintenance of the Club House and all of it's facilities such as the car parks and compounds. Lead Director for Health & Safety including security/fire systems, waste management and all utilities.
Responsible for the physical management and organisation of storage facilities, liaising with the Vice-Commodore to ensure all storage protocols relating to the identification and management of equipment are followed in accordance with the Club's policies.
Pru Social Director:
Responsible for the management of all resources necessary to fulfil the Club's varied social programme, and Lead contact for the Chef and all hospitality enquiries.
Responsible for the Club's varied social programme and liaising closely with the Sailing Events Director to ensure all sailing events are appropriately serviced and catered for.
Liaising with the Vice-Commodore regarding the promotion and publicising of all hospitality events held at the club.
Managing the costing of hospitality events in line with the Bar Budget (with assistance from the Chef).
Robin Sailing/On the Water Activities Manager:
Responsible for all on the water activities (assisted by the Sailing Team), including the management of the Club's fleet of dinghies and RIBs.
Organisation of Club dinghy and yacht racing, as well as other class open-meetings and championships; and the co-ordination and development of induction training programmes.
Basic Rules of Director Engagement:
Inevitably, there are important aspects of the club's activities which will involve more than one Director, and close liaison will be required. However, Directors should not issue any instructions or guidance to staff or Members without the prior approval of the responsible Director.
Directors must not undermine or amend decisions of the Board.
Directors are encouraged to take responsibility within the Board's policies and financial constraints for activities falling within their remit.
The Board will only arbitrate on operational/sectional issues where there is an irreconcilable difference of opinion between two relevant Directors.
Please treat fellow Directors with respect, avoid hectoring or bullying, and getting involved with an issue outside your area of responsibility.
Last updated 16:25 on 28 October 2023